Secure HIPAA fax for healthcare organizations.
While wading through regulations can be confusing, choosing top-rated mFax is not. A HIPAA compliant cloud fax service like mFax is authorized to transmit and store sensitive data including PHI and ePHI.
Our HIPAA secure fax service is a top rated product for sending and receiving faxes from a computer. Since your practice does not need to print out papers, you do not need to worry about storing physical files or destroying them properly after faxing to ensure security compliance.
With mFax, we provide several methods to ensure the security of the data that goes through our system. Our HIPAA compliant features include the following:
The info above is just a glimpse into how we secure data. for more information on system, application, and operational security measures please visit our security page to learn more.
The Health Insurance Portability and Accountability Act (HIPAA) governs the privacy of health information and the penalties for entities that fail to keep patient information secure.
Under HIPAA, practitioners must look at the three rules of the act that govern privacy and security. These are as follows:
HIPAA compliant online fax services ensure files are transmitted in compliance with the security rule. Also, covered entities must assess security risks regularly, take reasonable steps to prevent breaches, document record-keeping methodology, and audit systems to ensure information security.
Additionally, there must be physical safeguards to prevent unauthorized access to computers, software, or documents that might contain private health information (PHI).
While the law does not specifically mention HIPAA fax, instead taking a technology-neutral approach, organizations must adhere to requirements aimed at keeping patient information secure.
When it comes to a HIPAA fax service, the following necessary requirements must be met:
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Absolutely. When faxing medical records or anything with PHI, the processes for keeping the information private to only the sender’s and recipient’s eyes are important. Correctly using a fax service and sending the information to the correct number are both vital to avoiding HIPAA violations when transmitting this sensitive information.
Faxing is typically more secure than email because most email providers don’t take extra security measures for the contents of their messages or attachments.Email addresses and passwords appear with high frequency on breach warning websites. The average person has a 41% chance of finding their email login information involved in a security breach. Therefore, anyone with that information can read any of their sent or received emails. Faxing over phone lines or via a secure online cloud fax system protects the information from hackers. When faxing over the phone, hackers cannot access the information sent via telephone lines.
Cover sheets are essential whether sending an online or traditional fax. These sheets serve as a means of protecting the information in the fax from someone who might accidentally see a page sitting on the fax machine. However, the cover sheet itself cannot include any PHI while also including information to indicate the confidentiality of the fax.
A HIPAA compliant fax coversheet should have the following information:
Notice of “confidential” and “important” information in the fax
Number of pages, including the cover sheet
Your name and fax number
Recipient’s name
The subject of the fax (without revealing PHI)
No. HIPAA-compliant cloud fax services should use multifactor authentication, which prevents someone who only has the user name and password from accessing the account. They also encrypt faxes from the time the fax is sent until the recipient gets it. This encryption uses specific keys to unlock the fax. Someone who does not have these keys cannot see the fax.
Yes, the mFAX service is available as both a secure web-application and as an embedded API call.
Any organization that provides healthcare-related services, be it hospitals, providers, clinics, insurers or payors, should be using a verifiable HIPAA-compliant fax service as part of its overall PHI security program.
Absolutely. We offer the following security features for HIPAA compliance:
Business Associate Agreement
Multifactor authentication login and user protections
Secure connections
File encryptions
Yes. To protect the data sent, mFax uses secure HTTPS connections for our web presence and access from fax API. Transmitted and files at rest are secured with TLS 1.2transit and AES 256-bit encryption respectively.
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