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How to Fax Wirelessly

Thanks to advances in technology, people have mobile devices that allow them to talk anywhere. The internet is at their fingertips thanks to these same devices, and they choose from hundreds of channels and countless streaming services. However, many offices still use fax machines. Why would an office invest in this device when it doesn’t have to?

With the help of wireless faxing, a person can send or receive faxes regardless of where they are. They use their mobile device to complete this task and go about their day. A person can fax wirelessly using several methods. What do people need to know about this technology, and how does it benefit their lives?

Faxing Wirelessly

A person can send faxes wirelessly using several methods. Cellular wireless faxes use a mobile network to complete the process. Wi-Fi wireless faxes rely on a local internet connection to send and receive documents, and some fax machines today have a wireless or cellular connection people use to ‌exchange documents.

Mobile device users rely on the cellular wireless option. They use email, an app, or a web interface rather than a traditional fax machine. However, the mobile device doesn’t replace the fax machine. The wireless component here is the internet connection that links the mobile device and the fax machine. There is a fax machine linked to a phone line on the other end of the connection unless both parties are using mobile devices to complete the exchange.

However, when mobile device users have access to Wi-Fi, they may also send and receive faxes. They do so using the same methods seen when using the cellular wireless option. The fundamental difference is they are relying on a Wi-Fi network rather than a cellular one to complete the document exchange.

Wi-Fi wireless faxing options require a physical fax machine connected to a smartphone using a mobile phone connection. Often referred to as GSM or CDMA machines, these devices support wireless fax connections. The user must connect the machine to a landline to operate it, but the user won’t need to be standing at the machine to complete the document exchange. They need a reliable internet connection along with a cellular account and fax number that differs from the mobile device number.

The Benefits of Faxing Wirelessly

People find many benefits come with faxing documents wirelessly. Some benefits stand out more than others. The following items serve as the major benefits of choosing this fax option.

Secure Delivery

Privacy remains a concern today, as no individual wants their personal information shared with unauthorized individuals. Business owners want to protect their intellectual property, as well. Wireless fax options allow people to keep their information confidential thanks to end-to-end encryption.

Increased Compliance

Business owners appreciate knowing their faxes will comply with current regulations. Many providers today use Google Cloud to ensure this is the case. In addition, providers often work with specific industries to ensure they comply with specific regulations. This includes healthcare, where the medical practice must adhere to all HIPAA guidelines.

Reliable Delivery

Users find sending faxes wirelessly is as easy as emailing. Providers allow for large file sharing, and the recipient will receive the documents promptly. They won’t end up in a spam folder in the email inbox or bounce because the inbox is full.

Less Waste

Users no longer need to print hard copies for use in a fax machine. They fax documents directly from their email or computer, and the same document can go to multiple recipients, ‌saving the person time and money. They spend less time faxing, so people can complete other tasks that benefit the business or their personal lives more.

Multiple File Formats

People work with many file types. The right wireless fax provider recognizes this and includes a file converter. A user can upload the file type, convert it, and send it as a PDF or TIFF file. The entire process takes little time.

Organizational Capabilities

Users appreciate being able to add tags to their faxes. This makes it easier to organize the faxes and find them at a later date. They can view, search, and filter the faxes when needed. This makes it easy to pull up a specific fax when needed.

Save Money

When a person or company makes the move to wireless faxing, they save money. There is no need to upgrade or replace hardware, as people already own computers and mobile devices. These devices serve as the fax portal rather than a separate machine. The business can use those funds for other purposes and still have access to outstanding fax capabilities.

Sending a Wireless Fax

Sending wireless faxes isn’t difficult. Complete the following steps and begin faxing in a matter of minutes.

Fax Via Web Portal

  1. Create an account and sign into the program.

  2. Click on the button to send a fax.

  3. Enter the names and fax numbers of recipients.

  4. Add a cover sheet, if desired.

  5. Attach the documents to be sent via fax.

  6. Click send.

Fax Via Email

  1. Create an account and sign into the program.

  2. Sign in to the email program.

  3. Compose the email.

  4. Enter the recipients’ phone numbers in the “To” field and include @send.mfax at the end of the numbers.

  5. Add a cover sheet, if desired.

  6. Attach the documents to be sent.

  7. Click send.

If you are ready to fax wirelessly, check out mFax. This platform is modern, intuitive, and user-friendly. Users rave about the service and give it five stars. It allows you to fax anytime, from anywhere, using your preferred device and runs on the most advanced and reliable infrastructure. Sign up for your free trial today and see how it benefits your life.